Application Guidelines

Everything you need to know before applying!
Our application call for the 2018 Exhibition will open on December 1st, 2017 and close March 1st, 2018.
Late fees apply until March 6th, 2018.

Our application call for the 2018 Exhibition will open on December 1st, 2017.

Quick Guide 

Eligibility
Exhibition Categories
What to Submit
How to Format your Images
Jury & Selection Process
Reproduction Policy
Booth Assignments
Cancellation Policy
Important note for artists applying from outside of Canada

Exhibition Categories

You will be asked to select an exhibition category from the list below when submitting your application. These categories will be used in the printed exhibition program, our online artist directory, and for our awards judging.

You can submit up to 3 applications in different exhibition categories. For example, if you create works in ceramics as well as jewellery design and you would like to showcase both in your booth, you need to submit two separate, cohesive applications for each body of work. If both applications are accepted, then you are allowed to showcase works in those categories. 

3D Works - original works that are three-dimensional, using additive or reductive techniques, including freestanding sculptures, reliefs, assemblages etc. created using either traditional or experimental materials.  

2D Works – original works that are two-dimensional, created using one or more physical material, including Drawing, Printmaking, Illustration, Collage, and Mixed Media works, etc.

Craft & Design - hand crafted objects (functional or decorative) created using fine craft and/or industrial design practices including, Ceramics, Glass, Jewellery, Textile, Wood/Furniture, etc. Multi-disciplinary and/or hybrid practices welcomed.

Painting - works created using oil, acrylic, encaustic, watercolour, inks, etc.
 
Photography & Digital Media - Photographic prints made from the artist's original image, and/or digitally manipulated images created from original artist images, and/or other sourced material.

What to Submit

  1. 7 digital images of the work you want to show at the fair. Images should be a cohesive body of work and be relevant to the exhibition category you have selected.
  2. 1 booth set-up, or grouping image, of the work that you are submitting setup as you plan on displaying them at the show. Booth image may not be digitally created, and must be an accurate representation of the display you will bring to the Exhibition.
  3. A brief Artist Biography (500 characters max.)
  4. A brief description of your work  (200 characters max.- used for jurying purposes only)
  5. Non-Refundable Application Fee.

Applications must be completed in full, including required fees, to be considered.

How to Format your Images

  • Valid files types: .jpeg or .png.
  • Maximum size: images should be 300 dpi and no larger than 1024 x 1024 pixels and 4mb (max) in size. Images that exceed this size will be automatically resized to fit and may be distorted.  
  • Minimum size: no less than 500 x 500 pixels (height & width) and 72 dpi
  • File Names: should be named as follows: YOUR NAME_IMAGE NUMBER OR TITLE_YEAR

Click here to read our tips to help you to submit a successful application.

Jury & Selection Process

An external multidisciplinary jury, made up of professional artists, gallery owners, art educators, curators and other respected members of the visual arts community, will review all submissions. The same jury reviews all the applications, regardless of the exhibition category that you select. The Toronto Outdoor Exhibition team does not participate in the selection process.

Our jury selects the strongest work based on artistic excellence, originality, quality of support materials, consistency of ideas and design. Machine-made or mass-produced work is not permitted and will result in automatic disqualification.

Only artists who have been reviewed by a jury are accepted into the Exhibition. All jury decisions are final. We will not appeal any jury decision.

Reproduction Policy

Please make sure you have read and understood our Reproduction Policy before submitting your application.

Booth Assignments

Individual booth assignments are designated first-come, first-serve based on the time your application was submitted. If your application is successful, you will be able to choose your top 3 preferred 'neighbourhoods' on the exhibition map during Booth Payments in April 2018. Your specific booth slot is at the sole discretion of the Toronto Outdoor Art Exhibition and are not interchangeable or transferable once given. We will send your booth assignment once your booth fee is paid.

Cancellation Policy

You can cancel your participation in the Exhibition within 14 days after notice of acceptance and receive a refund of your booth fee, minus a $50 administration fee. You must notify us of your cancellation before April 27, 2018 by email in order to be eligible for a refund of your booth fee. Cancellations received after this date will not receive a refund.

Important note for artists applying from outside of Canada

We welcome artists from all over the world. If you are applying from outside of Canada, it is your responsibility to get the appropriate paperwork to enter Canada to sell your works. The Toronto Outdoor Art Exhibition does not provide invitations to artists for Visa applications. All travel, accommodations, shipping and customs expenses are your responsibility. We recommend working with a licensed customs broker to import your works into Canada.

Have Questions? Check out our Frequently Asked Questions page.

If you can’t find the answer to your question in our FAQ, please contact the Artist Relations Coordinator at, [email protected].