Application Guidelines

Applications Open until March 1, 2017

Quick Guide 

Eligibility
Important Dates & Deadlines
Fees
Exhibition Categories
What to Submit
How to Format your Images
Jury & Selection Process
Reproduction Policy
Waitlist
Booth Assignments
Cancellation Policy
Important note for artists applying from outside of Canada

Eligibility

Artists at all stages of their careers are welcomed to apply. You must apply individually under your own name. 

Important Dates & Deadlines

March 1, 2017 - Late fees in effect
March 14, 2017 - Last day to submit applications
April 12, 2017 - Notifications of Jury results
April 25, 2017 - Booth payments deadline
May 4, 2017 - Final date for cancellation with full booth-fee refund, minus a $50 administrative fee. No refunds given for cancellations received after this date.

Fees

Application Fees
Full Time Artists: $50 - until March 1, 2017
Students**: $30 - until March 1, 2017

Late Applications
A late fee of $100 is charged for submissions received between March 2 - 14, 2017.

Booth Fees
Booth fees cover your raw exhibit space (e.g. your physical footprint on the square). Tents, display equipment and other supplies are not included. Booth fees are due upon acceptance and must be paid in order to participate in the fair.

Full-Time Artists
10’ x 10’ Booth Space:$525 
10’ x 20’ Booth Space: $1,050
Prime Location Booths*: Prices TBA

Students**: $250 for 10’ x 10’ Booth Space

* New - A number of spots that offer prime visibility and higher foot traffic will be available to interested artists at a higher rate as we are re-designing and optimizing the layout of the Exhibition. We will announce these new spots and the associated rates once we complete the redesign in 2017.

** To be eligible to apply and exhibit as a student you must be currently enrolled full-time at a recognized postsecondary institution. We only provide a 10’ x 10’ Booth Space for students.

Exhibition Categories

You will be asked to select an exhibition category from the list below when submitting your application. These categories will be used in the printed exhibition program, our online artist directory, and for our awards judging.

You can submit up to 3 applications in different exhibition categories. For example, if you create works in ceramics as well as jewellery design and you would like to showcase both in your booth, you need to submit two separate, cohesive applications for each body of work. If both applications are accepted, then you are allowed to showcase works in those categories. 

3D Works - original works that are three-dimensional, using additive or reductive techniques, including freestanding sculptures, reliefs, assemblages etc. created using either traditional or experimental materials.  

2D Works – original works that are two-dimensional, created using one or more physical material, including Drawing, Printmaking, Illustration, Collage, and Mixed Media works, etc.

Craft & Design - hand crafted objects (functional or decorative) created using fine craft and/or industrial design practices including, Ceramics, Glass, Jewellery, Textile, Wood/Furniture, etc. Multi-disciplinary and/or hybrid practices welcomed.

Painting - works created using oil, acrylic, encaustic, watercolour, inks, etc.
 
Photography & Digital Media - Photographic prints made from the artist's original image, and/or digitally manipulated images created from original artist images, and/or other sourced material.

What to Submit

  1. 7 digital images of the work you want to show at the fair. Images should be a cohesive body of work and be relevant to the exhibition category you have selected.
  2. 1 booth set-up, or grouping image, of the work that you are submitting setup as you plan on displaying them at the show. Booth image may not be digitally created, and must be an accurate representation of the display you will bring to the Exhibition.
  3. A brief Artist Biography (500 characters max.)
  4. A brief description of your work  (200 characters max.- used for jurying purposes only)
  5. Non-Refundable Application Fee.

Applications must be completed in full, including required fees, to be considered.

How to Format your Images

  • Valid files types: .jpeg or .png.
  • Maximum size: images should be 300dpi and no larger than 1024 x 1024 pixels and 4mb (max) in size. Images that exceed this size will be automatically resized to fit and may be distorted.  
  • Minimum size: no less than 500 x 500 pixels (height & width) and 72 dpi
  • File Names: should be named as follows: YOUR NAME_IMAGE NUMBER OR TITLE_YEAR

Click here to read our tips to help you to submit a successful application.

Jury & Selection Process

An external multidisciplinary jury, made up of professional artists, gallery owners, art educators, curators and other respected members of the visual arts community, will review all submissions. The same jury reviews all the applications, regardless of the exhibition category that you select. The Toronto Outdoor Exhibition team does not participate in the selection process.

Our jury selects the strongest work based on artistic excellence, originality, quality of support materials, consistency of ideas and design. Machine-made or mass-produced work is not permitted and will result in automatic disqualification.

Only artists who have been reviewed by a jury are accepted into the Exhibition. All jury decisions are final. We will not appeal any jury decision.

Reproduction Policy

The Toronto Outdoor Art Exhibition is a fine art and craft show. We only accept original works into the Exhibition. All works must be hand-made by the artist. Reproductions of any kind (including postcards, posters, note cards, t-shirts and other merchandise) are not permitted. If we find these items in your booth, a representative of the Exhibition will ask you to remove them. The only exception is a small run of limited edition, numbered, and signed prints. 

Violations of this policy may result in your dismissal from the Exhibition, without refund, at any time.

Waitlist

We maintain a small waitlist of no more than 30 artists in the event of cancellations, or if space becomes available. You may not ask to be added to the waitlist. The waitlist is determined during the jurying process.

Our waitlist is maintained in order of application until March 31, 2017. If you are added to the Exhibition from the waitlist you will be assigned the first available booth space.

Booth Assignments

We will send your booth assignment once your application is accepted. Individual booth assignments are at the sole discretion of the Toronto Outdoor Art Exhibition and are not interchangeable or transferable.

Cancellation Policy

You can cancel your participation in the Exhibition within 14 days after notice of acceptance and receive a refund of your booth fee, minus a $50 administration fee. You must notify us of your cancellation before May 4, 2017 by email in order to be eligible for a refund of your booth fee. Cancellations received after this date will not receive a refund.

Important note for artists applying from outside of Canada

We welcome artists from all over the world. If you are applying from outside of Canada, it is your responsibility to get the appropriate paperwork to enter Canada to sell your works. The Toronto Outdoor Art Exhibition does not provide invitations to artists for Visa applications. All travel, accommodations, shipping and customs expenses are your responsibility. We recommend working with a licensed customs broker to import your works into Canada.

Have Questions? Check out our Frequently Asked Questions page.

If you can’t find the answer to your question in our FAQ, please contact Simone Rojas-Pick, Artist Relations & Programming Manager, [email protected].