Participating Artist Info

Missed an email? Misplaced a form?
Looking for more information as you get ready for this year's show? Don't worry!
We have compiled all kinds of useful resources here for you.

Quick Links 


Booth Camp
We captured the tips and resources that were shared at Booth Camp 2017 in this downloadable document. 

Whether it’s your first time participating in the Toronto Outdoor Art Exhibition, or you’re just looking for pointers for exhibiting at the fair, check out #toaetips to get all kinds of useful tips and tricks to make your time with us on the square a great one!

Artist Communications

Missed an email from us? Find it here!
Get the Word Out! - 2017 Artist Share Kit and Online Poster
TOAE Surival Guide - 2017 Artist Handbook
How to Buy Your Parking Pass - and Other Reminders
Artist Registration and In Case of Extreme Weather

Artist Handbook

Download the 2017 Artist Handbook here!


Higgin's Tent Order Form

Take a look at the 2017 prices for tent rentals. Stay tuned for the updated 2018 Higgins Tent order Form.



Parking Information

Parking passes for the parking lot located directly underneath Nathan Phillips Square are available for the weekend. 

Parking passes can be purchased in advance at the Parking Control Office,  on the Main Floor of the City Hall Parking Garage, the week before the exhibition. For those those of you arriving from out of town, you can buy your parking pass on Friday when you arrive during load-in.

Oversized Vehicle Parking*

Sheraton Hotel Parking Lot
123 Queen St W (Bay St/York St)
Oversize Vehicle Flat Rate - $55/day
Distance from Nathan Phillips Square: 150 m
Walking Distance: 2 min

IMPARK Parking
63 Centre Ave (Armoury St/Dundas St W)
Rate: $40/day    
Distance from Nathan Phillips Square: 450 m
Walking Distance: 6 min

IMPARK Parking
45-47 Richmond St. E (Church St/Victoria St)
Rate: $30/day
Distance from Nathan Phillips Square: 700 m
Walking Distance: 9 min

*Lots can not accomodate vehicles larger than 13'-6" in height

Reproduction Policy

Reproduction Policy

Updated November 2017

Only original works of art are accepted into the exhibition. Commercial reproductions of any kind are not permitted. General merchandise will not be accepted; this includes branding and gift-shop items. We understand and appreciate that artists may sell other products in addition to their artworks to support their business online and beyond, however you are only permitted to sell your original artwork at Toronto Outdoor Art Exhibition. This standard is in place to maintain the values and mission of TOAE, and to create an environment of originality and diversity unique to TOAE. Our goal is to give the public a chance to acquire original art, created by the hands of the artist.
You must be the designer, creator and producer of the work to be sold. No work produced or sourced by commercial means will be allowed. Please remember to be as specific as possible when describing the medium of your artwork in your application.
Characteristics of “reproductions” may include:

  • The work is not the product of the artist’s own hand.

  • The number of reproducible copies is technically limitless.

  • All copies are identical.

  • The copies are produced by commercial entities, and the artist is not involved in the process


- Reproductions of original artworks on merchandise (Postcards, posters, calendars
note cards and notebooks, buttons/pins etc.)
- Clothing of any kind (if are not accepted for textiles)
- Traditional crafts such as soaps, candles etc.
- Giclee (Except photography/digital media categories, see below for restrictions)
- Reproductions of original paintings and illustrations
- Prints from a commercial printing press
- Work purchased from an outside source for resale
- Production artwork in any category
- Commercial/Manufactured jewellery forms, and kits
- Work created by kits
- Decoupage
- Ceramics cast from commercial molds, unaltered
- Exterior commercial signage or displays
- Unsigned artwork or work not using archival material
- Artwork not in the category in which the artist applied and was accepted

Photography, Digital Media and Printmaking
Since the nature of these media are inherently edition based, they are the only exception. Only limited (25 maximum of the same image in any size), numbered and signed editions of digital/computer based work, photography works will be allowed and must be marked as “limited edition prints.” Methods of creating multi-copy art in limited runs, such as intaglio, lithography, relief painting and other traditional printmaking means, are not considered reproductions. TOAE staff and board uphold the right to investigate your booth and edition numbers at any point during the exhibition.

Toronto Outdoor Art exhibition reserves the right to advise artists of any work that does not meet art fair standards and may take any action deemed necessary for compliance including your dismissal from the exhibition, without refund or any other claim, at any time.

If you are at any point unsure whether your work violates the reproduction policy please contact TOAE staff at 416 408 2754 or [email protected] for clarification prior to the exhibition; no exceptions will be made on site for merchandise or reproductions.

You fully understand and completely agree with the above terms, conditions and consequences as part of your participation in Toronto Outdoor Art Exhibition (TOAE).

You fully understand and completely agree that in the event that there is a violation of the reproduction policy that includes your dismissal from the exhibition, you will not be eligible for any refund or compensation from TOAE or their affiliates and will not hold them financially responsible or liable in any way.

Liability and Abandonment Agreement

Updated November 2017

Toronto Outdoor Art Exhibition (TOAE) takes place at Nathan Phillips Square, and is a free event open to the public and all people. The City of Toronto security number will be provided in your artist handbook for situations that you feel require attention. If you require police services please call 911. Please notify staff or volunteers at the info tent of suspicious behaviour as soon as possible.

In consideration of TOAE providing you with a display area, you fully understand and completely agree that you will not hold the Toronto Outdoor Art Exhibition (TOAE), its board members, staff, volunteers, agents, contractors, affiliates and sponsors, or The City of Toronto, liable for any bodily injury, death, stolen property, loss or damage to any property belonging to yourself or any other person in, on or about your display area.

You acknowledge, understand completely, and fully agree that TOAE and their site hosts, the City of Toronto/Nathan Phillips Square affiliates and associates, may need to make changes to the event site footprint with or without notifying you, leading up to and/or during setup and/or during the live event after you set up. These changes may result in your booth display location being moved to another area of the site footprint. If you have set up a display that the city/TOAE does not approve of we can ask you to alter and/or remove said display. You acknowledge this, understand, and completely and fully agree that said changes/alterations, with or without notice to you, would not constitute TOAE or the City of Toronto owing any refund given these said changes.

TOAE Artist booth numbers and name tags will be provided – your booth number MUST be prominently displayed at the front of your booth. Exhibitors will not be eligible for an award without TOAE signage.

You also acknowledge, understand, and completely and fully agree, that you, the artist must register and be present at your booth before 11:00 am EST on Friday July 6, 2018, or you will be considered to have abandoned your booth and further, that if you the artist are not present at your booth by this time, whether or not you have registered, TOAE cannot guarantee your booth, display area, rental equipment, display tent, fencing, chairs, tables and accessories. TOAE and their affiliates are free to dismantle, move, and distribute all or part of the booth, display materials and accessories, and you will not be eligible for any refund or compensation from TOAE or their affiliates and will not hold them financially responsible or liable in any way.  If you experience an unavoidable delay please notify TOAE staff via phone or email. If approved by TOAE  staff, arrange for a representative to attend and set up before 11 am EST.

Artists must be present during the entire length of the exhibition and be there to represent themselves and their artwork; the artist may not hire a representative to sell artworks on their behalf because this practice is not in line with TOAE values of an accessible artistic sphere where artists can and should engage with the public. We take pride in putting the public in direct access with the artists who create the work. You acknowledge, understand, and completely and fully agree, that you the artist will physically attend and sell your own artworks at the show.

Artists are encouraged to bring family, friends etc. to aid in booth management, allow them to take coffee, lunch and washroom breaks etc. However your associates are not to replace your physical presence at the exhibition unless approval has been given by TOAE staff. Approval will only be given in emergency situations. In the event of an unforeseen absence or emergency, the artist must notify TOAE staff in writing (via email), and permission to designate a representative to replace the artist is at the discretion of TOAE staff upon receiving written notice. Artists recognize that their absence may result in their booth being shut down or ineligibility for awards judging.

Artist’s sales must end according to the Exhibition hours, and booths must close at these times  (Friday 8 pm, Sat 7 pm, Sun 5 pm). Artists are expected to be loaded out and off the square in a timely manner (90 minutes after exhibition close time).

You agree fully to leave the booth display area as found, removing all garbage and all other materials used to exhibit your work at the Toronto Outdoor Art Exhibition, on the weekend of July 6, 7, and 8, 2018.

Artist Code of Conduct

Toronto Outdoor Art Exhibition values respectful behaviour, openness, positive attitude and a sense of community as our core culture. In all of our relationships,  communications and partnerships with our stakeholders and artists, we abide by these core values and we expect the same in return from you.

Toronto Outdoor Art Exhibition has a zero tolerance policy for inappropriate behaviour including but not limited to the use of foul language or insulting, racial slurs, and physical violence and verbal assault towards staff, volunteers, other artists or affiliates. If this type of behaviour occurs, the artists will be escorted off the premises with no refunds of booth fees, application fees, Higgins rental fees, parking fees or any other expenses or payments and future participation in Toronto Outdoor Art Exhibition may be jeopardized.

By applying to TOAE you acknowledge that you fully understand and completely agree with the above terms, conditions and consequences as part of your participation in Toronto Outdoor Art Exhibition (TOAE).

To ensure fairness for every artist, the rules contained in this agreement will be strictly enforced.